Privacy Policy

1.General provisions

Swisscom DevOps Center Latvia, SIA, registration number 40203265592, registered address: Roberta Hirša iela 1, Rīga, LV-1045 (hereinafter ''Swisscom'' or ''we'') bear responsibility under data protection laws for your personal data that we process in connection with your application (Swisscom is the data controller). We respect your privacy and your privacy rights. It is a major concern for us that your personal data is treated in a responsible manner and in compliance with legal requirements. Swisscom will treat your personal data confidentially.

2. Scope

This Privacy Policy applies to all persons applying for a position at Swisscom. It describes how your personal data is processed in connection with your application and application management.

Your personal data provided to Swisscom during the application and its evaluation process are processed in order to take steps at your request prior to possibly entering into an employment contract and to exercise legitimate interests pursued by Swisscom.

If you have given consent for the processing of your personal data for one or more specific purposes, your personal data is processed on the basis of your consent for those purposes.

3. Collection of personal data

Usually, we collect personal data from you directly (e.g., documents you submit, such as CVs and certificates, and information you disclose during conversations or assessments). However, we may also receive data from third parties (e.g., information from your references)

4. Application Data processed

We process the following categories of personal data (hereinafter “Application Data”) for the purposes referred to in section 5:

• Contact and identifying data such as surname, first name, title, address, e-mail address, telephone number.

• Personal data such as gender, date of birth, citizenship, residence status, work permit, language, hobbies or interests, preferences related to work.

• Professional background, education, and training, such as professional qualifications, certifications and experience, previous employer details, reference persons and their contact details (if you agree Swisscom contacting them). 

• Your preference data related to remuneration and benefits such as salary level and amount, bonuses, shares, stock options, insurance etc. 

• Electronic identification data such as profile pictures, publicly accessible profiles on social media. 

• Additional data related to your position such as external mandates (e.g., BoD mandates), political offices, criminal records or debt collection register extracts, which may be required, depending on the job profile. If so, you will receive further information during the application process.

• User account information: Username (login name), password and e-mail address. 

• Interaction and usage data: Correspondence, recorded voice messages, date and time of a telephone call, date, and time of your access of the Job Portal, IP address of the end device used, type of end device used, operating system used (e.g., Microsoft Windows plus version). 

• You may want or need to provide us with the personal data of third parties, e.g., information about reference persons, the name of a Swisscom employee who alerted you to a vacancy announcement. Please note that when disclosing data about third parties, you are required to inform them about the disclosure of their personal data to Swisscom and to ensure the accuracy of the relevant data. 

5. Purposes of our processing of Application Data

Your Application Data is processed for the purpose of ensuring your suitability for the position you applied for or, if you have consented to such further processing of your Application Data, for Swisscom to crosscheck your suitability for other open positions and communicate with you in this regard.

In assessing your suitability for employment in a vacant position and completing the filling of the vacancy your Application Data will be processed in the following ways and for the following purposes:

• Verifying your identity and your academic achievements or qualifications.

• Carrying out evaluations, tests, or assessments appropriate to the vacancy and keeping records of the results, notes etc.

• Communications with you (agreeing on job interviews, during the job interviews and in relation to further management of the application and decision-making process); 

• Pre-contractual negotiations, possible conclusion of an employment contract; 

• Provision of a referral bonus: If you indicate the name of a Swisscom staff member in your application who alerted you to the vacancy announcement, that staff member will receive information regarding your application status in connection with the bonus he or she is entitled to (candidate rejected or offer made); 

• Quality assurance and improvement of applicant management through statistical analysis of your Application Data in anonymized, aggregated form (e.g. gender and language, duration of the application process) as well as evaluation of the survey concerning the application process you have completed; 

• Combating misuse: This includes, in particular, analyses for the detection, prevention and elimination of misuse of the Job Portal. 

• Compliance with legal requirements and assertion of legal claims: This includes compliance with the applicable laws and provisions, response to requests by the competent courts and authorities, and the assertion, exercise or defense of legal claims.

6. Categories of data recipients

We may disclose or make your Application Data (section 4) available to recipients both within and outside Swisscom if this is necessary for the purposes referenced above (section 5) (“need-to-know” principle). In particular, these recipients will be persons belonging to the following categories:

• HR recruitment staff: based on their position, for performing the purposes set out in section 5;

• Future line managers and possibly your potential future team colleagues: as part of the application process in order to select the candidate who represents the best “fit”;

• Former employers or references: if we obtain information from them with your consent. 

• Swisscom staff member who alerted you to the vacancy announcement: in connection with the staff member’s referral, that staff member will receive information regarding your application status (candidate rejected or offer made); 

• Service providers within Switzerland or abroad: for the provision of services, such as operational, maintenance and support services. In the context of their performance of services, they may also process or access your Application Data. 

• Third parties in the performance of legal obligations, if deemed necessary or appropriate in order to comply with, or verify compliance with, applicable laws and regulations and to respond to enquiries from competent authorities. 

• Group companies within the Swisscom Group in connection with your application and application management. 

7. Data storage

Your Application Data are stored in a data center in the EU.

8. Cookies and third-party cookies

The Job Portal, where you have applied for certain vacant position, uses so-called cookies.

These are small files that are stored on your computer or mobile device when you visit or use the Job Portal. Cookies save certain settings via your browser as well as data about sharing with the Job Portal via your browser. When a cookie is activated, a cookie is assigned an ID, that is used to identify your browser and to use the information collected in the cookie.

The temporary cookies used on the Job Portal are automatically deleted from your computer or mobile device after your browser session has been ended. They are used to enable various functions of the Job Portal, such as e.g., to make it easier for you to log in and save your language settings.

In addition, permanent cookies are also used. Depending on the type of cookie, these remain stored on your computer or mobile device between 8 hours and 2 days after the end of the browser session and are automatically deactivated at the end of the programmed time period.

No cookies are used for advertising purposes.

Cookies collect usage information, such as the date and time of the visit of the Job Portal, the type of end device and the IP address of your end device. Cookies also enable us to track how you used the Job Portal.

There can be also third-party cookies stored on your computer or mobile device, or corresponding technologies originate from a service provider, or third parties engaged by the service provider, such as further service providers.

Most Internet browsers automatically accept cookies. However, with your browser setting you can tell your browser not to accept cookies or to ask you before a cookie is accepted from a site you are visiting. You can also delete cookies on your computer or mobile device by selecting the corresponding function in your browser. If you decide not to accept or disable cookies, you may still use the Job Portal, but you may not be able to see certain information or use some features that are intended to improve your experience.

9. Storage period and data erasure

Your Application Data are stored and processed for as long as is necessary in order to achieve the purposes for which they were collected (see Section 5 above).

We will keep your Application Data for 2 years after the position you applied for is filled.

If you have provided your consent for longer storage and additional processing of your Application Data, you Application Data will be stored for a maximum of 2 years from entry date of your application.

After the above-mentioned term your Application Data will either be anonymized or deleted.

If you request your Application Data to be deleted, your Application Data will be automatically deleted within 14 days.

While you still have pending applications, your application profile will remain active. You can independently change or delete your application profile at any time and withdraw your application. This is without prejudice to the retention of data required under applicable laws and regulations.

10. What rights do you have in relation to your Application Data?

You have certain rights regarding your Application Data that we process so that you are able to control or influence our processing of your data:

Access: You have the right at any time to receive information in writing and, as a basic principle, free of charge about your Application Data that we process.

Rectification: You can demand at any time and free of charge that we rectify, complete or update your Application Data if that data would otherwise be incorrect.

Objection and erasure: You may demand at any time that we no longer process your Application Data and that we erase it, if we are not legally obliged to process or retain it and if the data is not required in order to complete the application process.

Withdrawal of consent: Where we process your Application Data on the basis of your consent, you may withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of the processing carried out prior to withdrawal.

11. Contact

If you have any questions or concerns, you can contact us by email: alina.estriha@swisscom.com or arita.liepina@swisscom.com

12. How can we change this Privacy Policy?

We reserve the right to change this Privacy Policy at any time. The current version published on the Job Portal is applicable.